Reporting Sponsored Travel on PHS Awards

If you are funded by the PHS or plan to apply for such funding, you must disclose all reimbursed or sponsored travel that reasonably appears to be related to your institutional responsibilities.  You may report anticipated Sponsored Travel prospectively in your annual Financial Interest Report, to the extent it is known at the time.  If you have sponsored travel during the year that was not included in your annual disclosure, you must provide an update within 30 days of the end of travel by sending your updated travel information to [email protected] or by filing a new annual Financial Interest Report in Rascal.  To the extent possible, listing all potential travel prospectively on your annual disclosure will reduce or eliminate the need to file updates throughout the year. 

Your email to [email protected] must include:

  • purpose of the travel
  • identity of the sponsor or organizer
  • destination of travel
  • duration of travel
  • approximate value

You should not report travel that is funded through the University and charged to a sponsored project or through a departmental project, nor should you report travel that is reimbursed or sponsored by a Federal, state or local government agency, a U.S. institution of higher education, an academic teaching hospital, a medical center, or a research institute that is affiliated with a U.S. institution of higher education.