When an individual other than the PI who has been involved in a University Research project leaves the University, in general, he/she may take copies of Research Data for any project on which he/she worked, subject to agreement by the PI and any applicable sponsor restrictions. Original Research Data, however, must be retained at the University by the PI.
When a PI leaves the University, and a University Research project is to be moved to another institution, original Research Data may be transferred only with the approval of:
the applicable school, department or center;
the PI’s new institution, pursuant to a written agreement between the University and such institution that guarantees: (a) such institution’s acceptance of custodial responsibilities for the Data and (b) the University’s access to the Data as necessary;
any sponsor that requires prior approval.
The University may refuse to permit the transfer of original Research Data for any reason it deems appropriate, may impose conditions on such transfer or may require the PI to leave copies of the Research Data with the University. In addition, other University investigators associated with a collaborative research project may make copies of Research Data prior to a permitted transfer by the PI, unless restricted by the specific terms of an applicable agreement with the sponsor of the research.
When the University permits a PI to leave the University with original Research Data, he/she must hold the Research Data in trust for the University. A departing PI must return the Research Data to the University if requested. In addition, such Research Data must be available to external sponsors, designated governmental officials and other University investigators who are collaborators with the departing PI.
Any disputes with respect to access to Research Data shall be resolved in the first instance by the applicable department chair or center director, and if not so resolved, by the EVPR or, with respect to research conducted at Columbia University Medical Center, the Senior Vice Dean for Research