Announcements

Update on NIH Biosketches and Other Support

Dear Colleagues,

As we said in the special training grants biosketch meeting on March 24, and for the broader research community on April 6, we are trying to provide real-time updates as NIH provides clarifications to the new Biosketch and Other Support requirements.  We understand that, in response to advocacy by COGR and other associations, NIH will be issuing another Guide Notice soon, and that it will clarify that the new forms are strongly encouraged but not required until January 2022.  We also understand that NIH will specify a limited look-back period for the Section B. Positions, Scientific Appointments and Honors of the Biosketch.  Although this is not yet confirmed, we encourage you to prioritize disclosure of Scientific Appointments held during the last three years, both domestic and foreign, including any affiliations with foreign entities or governments. A scientific appointment can include participation in study sections, membership in a scientific society, board membership, and some consulting appointments.

All positions, however, should be included. This includes employment history or any kind of institutional appointment, whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary).

We continue to encourage you to register for one of the upcoming Other Support webinars.  Even assuming the deadline for new forms is extended, the changes are significant and researchers will need lead time to respond.  We are optimistic NIH will provide additional guidance in the coming weeks. In the meantime, please feel free to send any questions to your SPA Project Officer.

On March 12, NIH announced significant changes to the Biographical Sketch and Other Support format pages.  Among other things, these changes will require principal investigators and senior/key persons to:

  • provide significantly more information about their activities than before; and
  • include translated copies of certain Other Support documentation, e.g., agreements related to non-U.S.  appointments; and
  • certify the accuracy of all Other Support submissions.   

Sponsored Projects Administration (SPA) and the Office of Research Compliance and Training (ORCT) will be hosting several town halls to review the new instructions and forms with the Columbia research community.  We strongly encourage NIH applicants, researchers and administrators to attend one session on the Biosketches and another on the Other Support format pages. We will also offer sessions on the Science Experts Network Curriculum Vitae (SciENcv), NIH’s system to assist you with creating an NIH or NSF Biosketch. SciENcv is optional at this time, but offers many benefits, which you can read about here.

See below to register. Please only use a Columbia-affiliated email address to register (no Gmail, etc.). Other types of email addresses will be rejected and asked to re-register.

Slides from the sessions will be made available afterwards on the dedicated NIH Researcher Disclosure Requirements webpage as part of the Science & Security website.

Please feel free to send questions about these webinars to me at [email protected]. As always, feel free to send questions about these forms to your SPA Project Officer.


 

Dear Colleagues,

As we said in the special training grants biosketch meeting on March 24, and for the broader research community on April 6, we are trying to provide real-time updates as NIH provides clarifications to the new Biosketch and Other Support requirements.  We understand that, in response to advocacy by COGR and other associations, NIH will be issuing another Guide Notice soon, and that it will clarify that the new forms are strongly encouraged but not required until January 2022.  We also understand that NIH will specify a limited look-back period for the Section B. Positions, Scientific Appointments and Honors of the Biosketch.  Although this is not yet confirmed, we encourage you to prioritize disclosure of Scientific Appointments held during the last three years, both domestic and foreign, including any affiliations with foreign entities or governments. A scientific appointment can include participation in study sections, membership in a scientific society, board membership, and some consulting appointments.

All positions, however, should be included. This includes employment history or any kind of institutional appointment, whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary).

We continue to encourage you to register for one of the upcoming Other Support webinars.  Even assuming the deadline for new forms is extended, the changes are significant and researchers will need lead time to respond.  We are optimistic NIH will provide additional guidance in the coming weeks. In the meantime, please feel free to send any questions to your SPA Project Officer.

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Archived Announcements

Earlier today, NIH released announcement NOT-OD-21-073, concerning upcoming changes to the Biographical Sketch and Other Support Format page. It is important for all NIH applicants and awardees, including PIs, senior/key personnel, and grants administrators, to read it in its entirety.

The updated Biographical Sketch and Other Support format pages will be required for applications and Research Performance Progress Reports (RPPRs) submitted for due dates on or after May 25, 2021. It is advisable that you bookmark these pages:

Please note: PIs and senior/key personnel will be required to certify that their Other Support information is true, complete and accurate to the best of their knowledge.

Our office is in the process of reviewing the updated forms and instructions. We are scheduling webinars in the coming weeks to provide an overview of these changes. NIH is also planning to release additional resources and training materials in the coming weeks. If you are in the process of creating either a Biosketch or Other Support format page for applications and RPPRs due on or after May 25, 2021, please refer to the FAQs and instructions and contact your SPA Project Officer for any immediate questions. Additionally, we will also be collecting your questions prior to our webinars, and we will be providing guidance along with other materials to assist you. Please send your webinar questions to me at [email protected].

Thank you and please stay tuned for more information.

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Stephanie F. Scott, MS, CRA

Director of Policy and Research Development

Sponsored Projects Administration

NOTE, subsequent announcement sent 3/15/2021:

Earlier today, NIH issued corrected instructions to request childcare costs for recipients of NRSA individual fellowships. See NOT-OD-21-074, which replaces to announcement NOT-OD-21-069 referenced below. NIH also updated its FAQs.

If you have any questions regarding how to make the request in a fellowship application, RPPR, or administrative supplement, please contact your SPA Project Officer. We’ll provide you with any updates.

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ORIGINAL Announcement sent 3/5/2021:

This week NIH announced a new policy to allow for childcare support costs to recipients of NRSA individual fellowships (i.e., F31, F32, etc).  These costs must be specifically requested in new, continuation applications or through administrative supplements beginning on or after April 8, 2021. Please read the full announcement at NOT-OD-21-069, the FAQs, and supplementary information below.

Some key takeaways:

  • The policy applies to full-time NIH-NRSA supported individual fellowship applicants and awardees. However, additional information is forthcoming later this year regarding expanding the policy to trainees on institutional training grants, anticipated for FY2022.
  • Each fellow is eligible to receive $2,500 per budget period for childcare costs. The childcare cost amount is not determined by number of children.
  • Childcare costs are permitted for dependent children living in the eligible fellow’s home from birth under the age of 13, or children who are disabled and under age 18.
  • Eligible childcare is care that is licensed and/or regulated by state and/or local authorities. See FAQs for more details.
  • At a minimum, recipients must obtain and retain documentation verifying that a childcare provider is licensed and/or regulated by state and/or local authorities, and must document that the fellow is eligible to receive the childcare costs and has eligible dependents.
  • The childcare cost is restricted for that purpose and cannot be rebudgeted without prior written approval from the NIH awarding IC.

If you have any questions regarding how to make the request in the fellowship application, RPPR, or administrative supplement, please contact your SPA Project Officer. The announcement NOT-OD-21-069, and the FAQs, provide instructions on how to make the childcare support request.

We’ll provide further guidance on these new costs at a later date.

Please see announcement from NIH for recipients of NIH Fellowship (“F”) and NIH Career Development (“K”) awards who have been impacted by COVID-19: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-052.html

NIH is providing opportunities for no cost extensions and funded extensions for recipients of individual fellowships and K-awards impacted by COVID-19. Please read the notice carefully for specifics. Funded extensions are being considered on a case-by-case basis, and it is advised to speak with the Program Official named on the Notice of Award, and your SPA Project Officer, prior to submitting such a request.

As always, please reach out to your SPA Project Officer should you have any questions.

See important announcement below from the Department of Defense (DoD) Congressionally Directed Medical Research Programs (CDMRP). They are stressing the importance of disclosing significant developments impacting research awards, including problems, delays and other events impacting your ability to meet the award objectives.

As always, please reach out to your SPA Project Officer should you have questions or concerns about your awards.


CDMRP continues to be concerned about the impacts of COVID-19 on Service Members and the public.  We are aware of the challenges it poses and are tracking some of the impacts to current awardees and ongoing research.  While not every program will have financial resources available to assist, awareness of any significant unresolved issues affecting current research awards is important.

The intent of this notice is to remind recipients of the requirements in 32 CFR Part 1134, Subpart E Other Reporting. This provision specifies the requirement for recipients to disclose significant developments as soon as they become known.  These include problems, delays, or adverse conditions that will materially impair your ability to meet the objectives of your awards.

Disclosures of significant developments may be made on your next interim performance report or at any point between scheduled performance reporting dates by contacting the Science Officer or Grant Specialist assigned to your award. This disclosure must include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation.

For questions concerning this notice, please contact the Grants Specialist and Science Officer or Grants Officer’s Representative listed in your award.

NIH released their salary cap notice. See https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-057.html.

The new NIH salary cap is $199,300. You may begin to use this new salary cap in budgets in NIH proposals. Please read the notice above for more details, and if you have questions, please reach out to your SPA Project Officer.

Official Notice: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-049.html

NIH, AHRQ, and HRSA released the stipend levels for fiscal year (FY) 2021 (October 1, 2020 – September 30th, 2021) for the Kirschstein-NRSA awards for predoctoral, and postdoctoral trainees and fellows. The link above includes all of the details. You can use these new stipend and expense levels in your proposals and progress reports, effective immediately.

To note, the predoctoral stipend increased to $25,836 (FY21), up from $25,320 (FY20). However, the Training Related Expenses and Institutional Allowances for predoctoral trainees and fellows remain unchanged.

The zero level postdoctoral stipend increased to $53,760 (FY21), up from $52,704 (FY20). The Training Related Expenses and the Institutional Allowance for postdoctoral trainees and fellows remain unchanged.

As a reminder: the maximum amount that NIH will award to support the compensation package for a graduate student research assistant remains at the zero level postdoctoral stipend, as described in NOT-OD-02-017.

The amounts for tuition and fees remains unchanged.

Per the notice, “Retroactive adjustments or supplementation of stipends or other budgetary categories with Kirschstein-NRSA funds for an award made prior to October 1, 2020 are not permitted.”

Feel free to contact your SPA Project Officer if you have any questions.

This announcement serves to make you aware of recent changes to the Federal-wide Research Terms and Conditions (RTCs). In summary, the RTCs apply to research and research-related grants made by the participating agencies listed below to universities, with exceptions noted in their Agency Implementation Statements. They are typically incorporated into a Notice of Award (NOA) by reference.

The Office of Management and Budget (OMB) mandated federal awarding agencies adopt recent revisions to 2 CFR §200; Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) effective November 12, 2020. As a result, the RTCs have been revised by the following participating agencies for consistency with the revised Uniform Guidance: 

  • NSF – see email announcement from NSF below
  • NIH – see NOT-OD-21-029
  • NASA
  • Department of Agriculture: NIFA
  • Department of Commerce: NIST/NOAA
  • Department of Homeland Security
  • Department of Energy

Note that NSF hosts the RTCs webpage on behalf of all the participating agencies listed above.

As always, if you ever have questions about terms and conditions in your NOAs, please feel free to reach out to your SPA Project Officer.

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Dear Colleagues:

The Office of Management and Budget (OMB) mandated awarding agencies adopt recent revisions to 2 CFR §200; Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) effective November 12, 2020.  The purpose of this message is to make you aware that the Research Terms and Conditions (RTCs) have been revised by the participating agencies for consistency with the revised 2 CFR §200.  NSF serves as the steward of these terms and conditions, and maintains the RTC website on behalf of all of the participating agencies. 

At this time, the agencies participating in this activity include the: U.S. Department of Commerce/National Oceanic and Atmospheric Administration & National Institute of Standards and Technology; U.S. Department of Energy; National Aeronautics and Space Administration; National Science Foundation; U.S. Department of Health and Human Services/National Institutes of Health & Food and Drug Administration; U.S. Department of Agriculture/National Institute of Food and Agriculture; and the U.S. Department of Homeland Security.

Agency implementation statements provide specific details on how participating agencies are implementing the revised RTCs.

In accordance with this requirement, the updated RTCs, which implement the changes to 2 CFR §200, will be fully effective beginning November 12, 2020. This includes the following documents:

  • RTC Overlay to 2 CFR §200;
  • RTC Appendix A: Prior Approval Matrix;
  • RTC Appendix B: Subaward Requirements;
  • RTC Appendix C: National Policy Requirements; and
  • Agency Specific Requirements for the participating agencies.

While the Uniform Guidance outlines provisions that are specific to research, these Research Terms and Conditions:

  • Incorporate the entire Uniform Guidance by reference, clarifying or supplementing select provisions where appropriate and consistent with government-wide research policy;
  • Apply to an award when included as part of the award or when incorporated in the award by reference. Use of the RTCs is envisioned as a streamlined approach that supports the implementation of the Uniform Guidance by providing clarification, supplementary guidance, and, where appropriate, selected options, while meeting the spirit and intent of a uniform implementation;
  • Include flexibility for additional individual agency clarification through the incorporation of agency specific requirements.

Please note that the previous version of the RTCs incorporated the full set of OMB Frequently Asked Questions (FAQs) by reference. This set of FAQs has not yet been updated to align with 2 CFR §200, and, as such has been deleted from the RTC Overlay.

Award specific questions should be directed to the applicable participating agency.

Best,

Jean Feldman (Head, Policy Office, NSF) and Michelle Bulls (Director, Office of Policy for Extramural Research Administration, NIH)

co-Chairs, Research Terms and Conditions Working Group

NSF sent the important announcement below. Please read it carefully as there are important changes to the NSF Research Performance Progress Report (RPPR) taking effect next week. Additional questions will be asked, and new compliance checks will be put in place. The new RPPR format is required for any report submitted on or after October 5, 2020.

Last week, Jean Feldman, Head of the NSF Policy Office, provided an overview of the changes to the RPPR during a Federal Demonstration Partnership (FDP) meeting. Her slide deck contains screen shots of the changes in the RPPRs. You can also watch her talk about these changes in the following video as the session was recorded:

  • Slides
  • Video – NSF presents at 1:40 – 34:30 in this video. The RPPR overview is from 17:14 – 24:00

For policy-related questions, please feel free to reach out to your SPA Project Officer.

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Stephanie F. Scott, MS, CRA

Director of Policy and Research Development

Sponsored Projects Administration

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Dear Colleagues:

Effective October 5, 2020, the National Science Foundation (NSF) will enhance the Project Reporting System in Research.gov to implement the revised Research Performance Progress Report (RPPR). The RPPR is a uniform format for reporting performance progress on Federally funded research projects and research-related activities. NSF awardees use the RPPR to prepare and submit annual and final project reports to NSF. Further details about the RPPR can be found on the Research.gov About Project Reports website.

New Question for Project Reports with Active Other Support Changes

  • On October 5, 2020, NSF will add the following new question to the Edit Participants screen: Has there been a change in the active other support of the PI/PD(s) since the last reporting period? If Principal Investigators (PIs)/Project Directors (PDs) and co-PIs/co-PDs select “Yes,” they will be required to upload their most up-to-date Current and Pending Support document in an NSF-approved format to notify NSF that active other support has changed since the award was made or since the most recent annual report.
  • Current and Pending Support documents not in an NSF-approved format will trigger a compliance error preventing document upload and submission of the annual or final project report.
  • The NSF-approved formats for Current and Pending Support are SciENcv: Science Experts Network Curriculum Vitae and an NSF fillable PDF.
  • The NSF Current and Pending Support website includes additional information as well as links to system-related Frequently Asked Questions (FAQs) for both NSF-approved formats. A set of policy-related FAQs related to current and pending support is also available.
  • The complete lists of FastLane and Research.gov automated proposal compliance checks effective October 5, 2020, are available on the Automated Compliance Checking of NSF Proposals website.

Additional New Questions from the Revised RPPR

Beginning October 5, 2020, NSF will also add the following three questions to the "Impact" and "Changes/Problems" tabs:

  • What was the impact on teaching and educational experiences? (Impact tab);
  • What percentage of the award’s budget was spent in a foreign country? (Impact tab); and
  • Has there been a change in primary performance site location from that originally proposed? (Changes/Problems tab).

NSF-specific Updates

  • NSF-specific help text updates have been added throughout, and NSF-specific instructions have been clarified or enhanced.
  • To reduce administrative burden, NSF has consolidated data entry fields where possible.

Current and Pending Support Format Training Resources

To learn more about the NSF-approved formats for Current and Pending Support, please view the NSF PAPPG (NSF 20-1) webinar and NSF-Approved Formats for the Biographical Sketch & Current and Pending Support Sections of NSF Proposals webinar.

SciENcv has created the following materials to guide the community through the preparation of the NSF Current and Pending Support document in SciENcv:

Questions? Policy-related questions should be directed to [email protected]. If you have IT system-related or technical questions regarding the NSF-approved formats or the Research.gov Project Reporting System, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM - 9:00 PM ET; Monday - Friday except federal holidays) or via [email protected].

Regards,

Jean

Jean Feldman

Head, Policy Office

Division of Institution and Award Support

Office of Budget, Finance & Award Management

National Science Foundation

email: [email protected]

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Thank you to all who attended yesterday’s webinar on Pivot, a funding opportunity and profile database. Slides, the full webinar recording, and a Quick Start Guide are available:

We have additional training materials on our website at Find Funding Using Pivot. To access Pivot, go to https://pivot.proquest.com/, click “Use login from my institution”, select Columbia University from the drop-down menu, and enter your UNI and password.

If you have any questions, feel free to email [email protected].

This is a reminder that hyperlinks and URLs are not allowed anywhere in an NIH proposal unless specifically allowed in a funding opportunity announcement (FOA). If included, NIH may withdraw the proposal from consideration. See The Do’s & Don’ts of Hyperlinks in Grant Applications, which provides further guidance.

The following is taken from the NIH formatting instructions:

  • Hyperlinks and URLs are only allowed when specifically noted in funding opportunity announcement (FOA) and form field instructions. The use of hyperlinks is typically limited to citing relevant publications in biosketches and publication lists. It is highly unusual for a FOA to allow links in Specific Aims, Research Strategy and other page-limited attachments.
  • Hyperlinks and URLs may not be used to provide information necessary to application review.
  • Reviewers are not obligated to view linked sites and are cautioned that they should not directly access a website (unless the link to the site was specifically requested in application instructions) as it could compromise their anonymity.
  • When allowed, you must hyperlink the actual URL text so it appears on the page rather than hiding the URL behind a specific word or phrase.

    Examples:

As always feel free to reach out to your SPA Project Officer if you have any questions.

NSF sent the reminder below about the enforcement of the NSF-approved Biographical Sketch and Current and Pending Support formats, beginning October 5, 2020. NSF provides additional important details.

As a reminder, we will have our own webinar to review the latest NSF policy updates and forms this Friday at 2pm. To register for that webinar, click here using a Columbia-affiliated email address.

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Subject: [EXTERNAL] Enforcement of NSF-approved Biographical Sketch and Current and Pending Support Formats Begins on 10/5/20

Dear Colleagues:

Effective October 5, 2020, the National Science Foundation (NSF) will begin enforcing the Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 20-1) requirement to use NSF-approved formats for the preparation of the Biographical Sketch and Current and Pending Support proposal documents. The NSF-approved formats are SciENcv: Science Experts Network Curriculum Vitae and an NSF fillable PDF.

All other PAPPG (NSF 20-1) changes were effective on June 1, 2020. Please refer to the complete list of PAPPG (NSF 20-1) significant changes and clarifications which include the IT system changes and other policy-related changes. A set of Frequently Asked Questions (FAQs) on proposal preparation and award administration related to NSF PAPPG (NSF 20-1) is also available and includes Biographical Sketch and Current and Pending Support information.

Biographical Sketch and Current and Pending Support Websites

  • The NSF Biographical Sketch and Current and Pending Support websites include links to the NSF-fillable PDF formats, updated FAQs, and instructions.
  • For the fillable PDF formats, NSF recommends users download and save the blank PDF document prior to adding content. Populating content directly into a web browser (e.g., Chrome or Safari) may result in formatting inconsistencies. The completed and saved PDF can then be uploaded via FastLane, Research.gov, or Grants.gov.
  • Beginning on October 5, 2020, links to the Biographical Sketch and Current and Pending Support websites will also be located in FastLane (on the Biographical Sketch and Current and Pending Support Personnel pages), in Research.gov (on the Biographical Sketch and Current and Pending Support Upload pages), and in Grants.gov (on the NSF Senior Key Person Profile form version 2.0).

Change of Principal Investigator (PI) and Add/Change Co-PI Requests

  • Effective October 5, 2020, Biographical Sketch and Current and Pending Support documentation must also be in an NSF-approved format when uploaded with a Change of PI and an Add/Change co-PI request in FastLane.

Research Performance Progress Report (RPPR) Submissions with Active Other Support Changes

  • Effective October 5, 2020, PIs and co-PIs must include an NSF-approved format for Current and Pending Support when notifying NSF that active other support has changed since the award was made, or since the most recent annual report.
  • This new requirement serves as NSF’s implementation of the revised RPPR, a uniform format for reporting performance progress on Federally-funded research projects and research-related activities.
  • Further details about the RPPR can be found on the Research.gov About Project Reports website.

Automated Compliance Checks for NSF-approved Formats

  • Biographical Sketch and Current and Pending Support documents not in an NSF-approved format will trigger a compliance error and ultimately will prevent proposal submission or completion of the post-award action. This compliance check applies to proposals, Change of PI requests, Add/Change co-PI requests, and relevant RPPR submissions.
  • The complete lists of FastLane and Research.gov automated proposal compliance checks effective October 5, 2020, are available on the Automated Compliance Checking of NSF Proposals website.
  • Note that automated compliance checks also apply when a proposal file update (PFU) is performed on a proposal. Proposers should be aware that if a proposal was previously submitted successfully, a PFU performed on the proposal will be prevented from submission if the proposal does not comply with the compliance checks in effect at the time.

NSF-approved Format Updates

Based on feedback from the research community, NSF has enhanced both approved formats, and users are encouraged to use the latest versions. Please see the system-related FAQs on using SciENcv and the system-related FAQs on using the NSF fillable PDF for a list of the improvements to each format. In particular, note the permitted use of “et al.” for publication citations in the Biographical Sketch when listing multiple authors. Senior personnel who wish to include publications in the products section of the Biographical Sketch that include multiple authors may, at their discretion, choose to list one or more of the authors and then "et al." in lieu of including the complete listing of authors' names.

SciENcv Enhancements

The SciENcv module for creating NSF Biographical Sketch and Current and Pending Support documents will be updated prior to October 5, 2020; however, all SciENcv-generated Biographical Sketch and Current and Pending Support PDF documents created on or after April 1, 2020 remain compliant in NSF systems.

Prior to the October 5th requirement to use the NSF-approved format, SciENcv will make a number of enhancements that include:

  • ability for users to reorder products and appointments in the Biographical Sketch
  • ability for users to edit long author citations imported from ORCID on the Biographical Sketch and add “et al.”
  • addition of a Current and Pending Support tool tip to provide clarification and guidance on how users should document support under a fiscal year calendar

Please see the system-related FAQs on using SciENcv for details.

As a reminder, the SciENcv tool integrates with ORCID, enabling users to populate the Biographical Sketch by importing data directly from ORCID records rather than having to manually enter all the required information. This helps reduce administrative burden associated with the Biographical Sketch preparation process. Additionally, SciENcv allows users to grant access to delegates to assist with maintaining and updating data. SciENcv also offers users a dynamic and more customized PDF. For example, users with fewer Current and Pending Support entries may elect to use SciENcv to generate their Current and Pending Support PDF document since SciENcv will produce a PDF without any blank pages. Conversely, the Current and Pending Support fillable PDF will always be 15 pages regardless of how much data is included.

Latest NSF Fillable PDF Version

  • Revised NSF fillable PDF formats were released on May 1, 2020; however, the previous versions remain compliant in NSF systems.
  • The May 1, 2020 version is indicated by "Revised 05/01/2020" printed on the first page of each form. 

Additional Training Resources

To learn more about the NSF-approved formats for Biographical Sketch and Current and Pending Support, please view the NSF PAPPG (NSF 20-1) webinar and NSF-Approved Formats for the Biographical Sketch & Current and Pending Support Sections of NSF Proposals webinar.

SciENcv has created the following materials to guide NSF users through the preparation of the NSF documents available in SciENcv:

Other Updates for Proposers

A revised NSF Grants.gov Application Guide will be published on September 16th and effective October 5, 2020. The Guide will be updated to remove references and instructions for the Research & Related Personal Data Form. NSF will no longer require this form, and this form will no longer be included in NSF's packages effective October 5, 2020.

Questions? Policy-related questions should be directed to [email protected]. If you have IT system-related or technical questions regarding the SciENcv or NSF fillable PDF formats, please contact the NSF Help Desk at 1-800-673-6188 (7:00 AM - 9:00 PM ET; Monday - Friday except federal holidays) or via [email protected].

Best regards,

NSF ERA Forum Team

National Science Foundation

[email protected]

Maria Koszalka

Staff Associate, Research.gov

Division of Institution and Award Support

Budget, Finance & Award Management

National Science Foundation

We will be hosting a webinar on Friday, September 18th, 2:00pm – 3:00pm for faculty and staff to review the latest updates concerning NSF Current & Pending Support and Biographical Sketches. Click here to register, using a Columbia-affiliated email address.

Agenda will include:

  • Latest clarifications from NSF and FAQs
  • Walk through of the PDF-fillable forms
  • Demo of SciENcv

As we have previously communicated, the NSF Proposal and Award Policies and Procedures Guide (PAPPG) (NSF 20-1) went into effect for proposals submitted or due on or after June 1, 2020. The PAPPG contains important policy changes concerning Current & Pending Support and Biographical Sketches. The NSF will require their PDF-fillable forms, or SciENcv, to create Current & Pending Support and Biographical Sketches for proposals submitted or due on or after October 5, 2020.

To access the PDF-fillable forms, information on SciENcv, FAQs and other training materials, see:

Feel free to send questions prior to the webinar to Stephanie Scott at [email protected]. If you are unable to attend the webinar, the slides will be made available afterwards.

The National Institutes of Health (NIH) released five separate program announcements for the 2021 application cycle of the NIH Loan Repayment Program (LRP).  The LRP may repay up to $50,000 of qualified student loan debt per year to outstanding health professionals who commit at least two years to conduct biomedical, behavioral, social, or clinical research, and who agree to engage in such research for an average of at least 20 hours per week based on a 40-hour work week. This includes most undergraduate, graduate, and medical school loans. Loan repayment benefits are in addition to the institutional salary received for research. LRP awards are based on an applicant's potential to build and sustain a research career.

The five program announcements are:

  • NOT-OD-20-133 – LRP for Clinical Researchers (LRP-CR)
  • NOT-OD-20-134 – Clinical Research LRP for Individuals from Disadvantaged Backgrounds (LRP-IDB)
  • NOT-OD-20-135 – LRP for Contraception and Infertility Research (LRP-CIR)
  • NOT-OD-20-136 – LRP for Pediatric Research (LRP-PR)
  • NOT-OD-20-137 – LRP for Health Disparities Research (LRP-HDR)

The NIH will begin accepting applications on September 1, 2020.  Applications are limited to one per year.  The deadline for applications is November 20, 2020, 8pm EST. Potential applicants should carefully read the general eligibility requirements, plus the requirements under each funding announcement. Questions concerning eligibility should be discussed with NIH staff. Find the appropriate contact at the Contact and Engage page.

Applications are submitted via the LRP website at https://www.lrp.nih.gov/apply. The system will not accept applications until September 1st.  For applicants paid through Columbia University, Columbia University should be listed as their institution.  William Berger at [email protected] should be listed as the Institutional Approver for Columbia University.

Applicants who are paid through Research Foundation for Mental Hygiene, Inc. (RFMH) are to enter RFMH as their institution (NOT Columbia or NYSPI). Please use Kimberly Eyssen ([email protected]) as the Institutional Approver.

Please note: Recipients of Ruth L. Kirschstein National Research Service Award (NRSA) support from an individual postdoctoral fellowship (F32) or an institutional research training grant (T32) will be eligible for loan repayment during the second year of NRSA support if a formal extension of the NRSA service payback is granted (see NIH Training Payback).  Concurrent fulfillment of LRP and NRSA service obligations is prohibited. You must request a deferral of NRSA payback service prior to acceptance into the LRP. A deferral form can be obtained by contacting the LRP Help Line at 866-849-4047.  It is important to note, though, that NRSA recipients may continue to receive their stipends from the NRSA.

All general questions should be directed to the LRP Information Center at (866) 849-4047 or [email protected].

NSF released revised NSF Award Terms and Conditions (see this link to original email). The revised terms and conditions will apply to all new NSF awards and funding amendments to existing NSF awards made on or after October 5, 2020, with a few exceptions noted in the original announcement.

To highlight the more commonly used NSF grant mechanisms:

All of the terms and conditions have been updated to include a new article which establishes a post-award disclosure requirement for undisclosed current support and in-kind contribution information. We will continue to update you as we receive more information.

Resources:

NSF-Approved Formats for Current and Pending Support

NSF-Approved Formats for the Biographical Sketch

PAPPG, NSF 20-1, effective June 1, 2020