Rebudgeting is necessary if the utilization of funds is planned in a way that differs from the original or most recent budget approved by the sponsor. Approval of rebudgeting of funds on a sponsored project is the prerogative of the sponsor.

In some instances, specified rebudgeting authorizations have been granted to the institution or to the investigators by the sponsor. Since policies differ from sponsor to sponsor, it is important that the PI obtain a copy of the rebudgeting policy of the awarding sponsor. It can be obtained either from the agency or your SPA Project Officer.

Items SPA Needs to Process a Rebudgeting Request:

Need to clearly indicate:

  • Which category to add funds to;
  • Why the transfer of funds is needed;
  • Why funds can be taken from that particular category; and
  • How the need relates to the project.